TRIALMAGNET

TRIALMAGNET is a clinical trial patient recruitment and retention software platform developed by Jeeva Trials. It is designed for sponsors, CROs, and investigator sites seeking to accelerate remote or hybrid participant screening and enrollment. The platform offers a modular set of tools that support centralized and decentralized nurse concierge models, automated screening workflows, and digital recruitment campaign management, with the goal of reducing the time and cost associated with pre-screening and enrollment.

TRIALMAGNET is part of the Jeeva eClinical Cloud and is built to be disease-agnostic and device-agnostic, supporting both fully decentralized and hybrid trial operations. Workflows can be configured by investigator teams, CROs, sponsors, or by the Jeeva team directly.

Core Platform Capabilities

• Supports centralized or decentralized nurse concierge models at the site, CRO, or Jeeva level to facilitate timely patient recruitment.
• Enables rapid creation of fully automated or semi-automated participant screening and enrollment workflows using a drag-and-drop interface.
• Provides a dedicated recruitment CRM to manage referrals, automate pre-screeners, and conduct multi-channel outreach across sites.
• Supports digital recruitment campaigns with lead capture from web forms, QR codes, community outreach, and partner channels, along with attribution analytics to assess campaign effectiveness.
• Uses rules-based triage to automate pre-screening and route qualified participants to the nearest or most appropriate study site, reducing screen failure rates.
• Offers real-time dashboards displaying pipeline metrics including funnel conversion rates, average time-to-contact, lead progression, and screen failure reasons.
• Employs geo-targeted outreach, multilingual recruitment content, and flexible visit options (virtual and hybrid) to support enrollment of underrepresented populations.

Patient Eligibility Pre-Screening Workflow

1. Patients can learn about a clinical trial through social media channels where study workflows may be advertised.
2. Patients review IRB-approved study materials in multimedia formats covering study details, risks, benefits, and participation requirements.
3. Patients respond to pre-screening questionnaires on any web-accessible device to determine preliminary eligibility.
4. Eligible patients are referred to their nearest investigator site for confirmatory screening.
5. Patients are invited to create a user account and profile on the TRIALMAGNET or Jeeva eClinical Cloud platform to access their study data.

Study Team Options and Tools

• Study teams can access pre-screen patient data 24/7 via a secure cloud-based solution.
• Investigators can identify data discrepancies before patient meetings and address scheduling issues in advance.
• Automated quiz scoring allows investigators to assess patient comprehension of the study prior to enrollment.
• Study teams can export a de-identified list of eligible subjects to the sponsor for approval or rejection based on inclusion/exclusion criteria, target population diversity (age, sex, location), or likelihood of study completion.
• Once approved, participants can provide electronic informed consent (eConsent) via compliant electronic signatures; pediatric electronic assent (eAssent) is also supported.
• Jeeva eClinical Cloud subscriptions include unlimited screening.

Key Software Features

• Patients can self-identify, eConsent, complete pre-screening, and enroll in clinical trials through the platform.
• Participant responses are securely collected, stored, and analyzed.
• Includes patient consent forms, screening questionnaires, and automated enrollment workflows.
• Facilitates interaction among sponsors, sites, and patients within a single platform.
• Supports collection and sharing of de-identified participant data to drive collaboration among stakeholders.

TRIALMAGNET adheres to HIPAA and applicable regulatory standards, with secure digital intake, consent-based communications, and role-based access controls to protect protected health information (PHI) throughout the recruitment process. The platform integrates within the broader Jeeva eClinical Cloud ecosystem and is designed to support compliance programs relevant to clinical trial operations.