Sequence WebPatient

Sequence WebPatient is a clinical trial patient eligibility and recruitment platform developed by CISYS LifeSciences, designed for sponsors, CROs, and investigator sites. It supports the evaluation of patients against inclusion and exclusion criteria using configurable electronic forms, logic-based eligibility algorithms, and structured review workflows. The platform is built to reduce manual errors, standardize eligibility assessments across sites, and accelerate recruitment timelines.

WebPatient is available in two tiers: a Standard edition suited for early-phase trials or smaller study footprints that can be deployed quickly without customization, and an Advanced edition designed for complex protocols, multi-site coordination, custom logic, and audit-ready workflows at scale. The platform is fully integrated within the broader Sequence clinical trial ecosystem and holds ISO 27001 certification for information security.

Core Eligibility and Workflow Features

• Real-time, logic-based eligibility checks that provide an instant indication of a patient's eligibility based on entered data
• Configurable electronic eligibility forms tailored to each protocol, designed to reduce training time and improve data accuracy at the site level
• Centralized review workflows that facilitate communication between investigator sites, CROs, and sponsors for eligibility reviews and approvals
• Automated sharing of patient data and eligibility statuses across the research team
• AI-powered advanced learning algorithms supporting eligibility evaluation
• CRO and sponsor eligibility review workflows
• On-the-spot, algorithm-based indication of eligibility

Notifications and Query Management

• Configurable alerts via email, text, or queries, triggered by any specific data point or combination of data points
• Extensive query management system designed to eliminate reliance on email, manage communications, protect patient data, and maintain audit trails
• Follows 21 CFR Part 11 guidelines for electronic records and signatures

Reporting, Dashboards, and Document Export

• Interactive, role-specific dashboards for managing study progress, pending tasks, and enrollment status in real time
• Live reporting tools for task-centric oversight
• Flexible PDF archiving of completed eCRFs, eligibility packets, forms, decision letters, queries, and full audit trails in compliance with regulatory standards

Security

• Role and workflow-based security controls
• Configurable workflow to fit a customer's organizational structure
• Configuration available down to the field level
• Configurable actions by role or individual user
• Customizable event notifications
• ISO 27001 certified for information security management
• 21 CFR Part 11 and GDP compliant

Data Hosting and Infrastructure

• All data hosted on a validated, secure server in a hardened, redundant hosting facility
• Full business continuity and disaster recovery functions provided
• Nightly data backups performed both locally and to a geographically separate location for redundancy
• 24/7/365 performance and fault monitoring
• All files remain the client's property and are transferred upon request

Support and Training

• Quick user training with minimal requirements — only a browser is needed on the client side
• Remote training available, with in-person onsite training also offered at sponsor facilities
• Technical support available, including an optional dedicated 800 number per study
• Multiple levels of help desk and support options available

WebPatient integrates with most EDC, IRT, and imaging vendor platforms, and is designed to provide investigators, coordinators, and sponsors with clear visibility into recruitment status and eligibility decision points throughout the trial lifecycle.