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Company description

ProofPilot is the industry's first end-to-end Clinical Experience Platform (CXP), purpose-built to make clinical trials simpler and more predictable for all study stakeholders. Founded in 2014, ProofPilot empowers sponsors — from biotech to top-tier pharma — by streamlining every phase of the clinical trial lifecycle, from recruitment and retention to conduct and communication. By alleviating burden on both patients and sites through seamless, brand-reflective engagement, ProofPilot helps study teams run more efficient trials with better outcomes.

The platform is built and advised by seasoned professionals from across the clinical research and health technology industries. ProofPilot's strategic advisory board includes leaders from Moderna, Alnylam Pharmaceuticals, Gilead Sciences, Bristol Myers Squibb, Johnson & Johnson, Pfizer, Takeda, and PPD, as well as patient advocates and site operators — ensuring the platform reflects real-world needs across all stakeholder groups.

Core Platform Modules

• Enrollment Forecaster (Planning): Replaces inaccurate enrollment models with real-time, adaptive forecasting. Helps sponsors model realistic scenarios, quantify enrollment risk, and make confident planning decisions earlier in the study lifecycle — critical given that only 20% of clinical trials finish on time.
• Clinical Trial Websites, Recruitment Technology & Enrollment Optimizer (Enrollment): Delivers the industry's most scalable and affordable digital presence to showcase trials in a brand-consistent way. Helps patients easily match with the right trials through real-time, accurate information, addressing the fact that 55% of respondents in a recent survey cited lack of awareness as the reason they did not join a trial.
• Staff Training & Document Exchange (Activation): Accelerates site activation with smarter, versatile staff training and simplified, integrated document exchange. Addresses the reality that 90% of sites learn how to execute a protocol on the first few patients due to ineffective, one-and-done training models.
• Site Engagement & Patient Engagement (Engagement): Simplifies complex visits with visit overviews, instructional content, and seamless technology integration. Designed to combat the fact that 80% of sites divert patients to other studies and 30% of patients drop out when a trial is too complex, resulting in a 40% improvement in site compliance.

Analytics & Visibility

• Sponsor Dashboard: Provides sponsors with centralized, real-time visibility into study performance and engagement metrics.
• Recruitment Analysis: Enables data-driven evaluation of recruitment strategies and outcomes to support continuous optimization.
• Site Insights: Delivers granular performance data at the site level, allowing for proactive intervention and support where needed.

Demonstrated Results

• 3x higher conversion rates: A more engaging and convenient patient experience eliminates barriers to qualification and connection with a Clinical Research Coordinator, amplifying referral-to-randomization rates.
• 45% better patient engagement: On-demand support and clear communication keep patients more engaged and committed to the study.
• 40% increase in site compliance: Simplifying complex studies leads to fewer protocol errors, better data quality, and reduced burden on sponsor teams.
• A top-10 pharma client achieved a 67% reduction in clinical trial timelines using the ProofPilot platform.

Key Differentiators

• White-Label Branding: Unlike competitors that impose their own branding, ProofPilot offers a fully white-labeled experience, ensuring sponsors maintain brand continuity and trust with patients and sites throughout the study.
• True End-to-End Solution: Eliminates the need for sponsors to piece together multiple vendors for recruitment, engagement, data capture, and more — reducing inefficiency and vendor management burden across studies.
• Holistic Patient and Site Journey: Provides 360-degree visibility into full patient and site engagement as well as performance metrics, enabling proactive intervention and continuous optimization rather than addressing only one aspect of the journey.
• Award-Winning Platform: ProofPilot has received multiple industry recognitions, including Citeline Awards for Best Patient-Facing Technology and Clinical Partnership in 2024, and Clinical Trials Arena Excellence Awards in 2023.
• Compliance: ProofPilot meets a comprehensive set of regulatory and data standards including CCPA, CFR Part 11, GDPR, HIPAA, SOC2 Type 1, and GxP compliance — a level of technological rigor that many competing platforms do not achieve.
• Partners & Integrations: The platform supports integrations with third-party tools and technology partners, enabling seamless connectivity within existing sponsor and site technology ecosystems.

ProofPilot serves sponsors across the pharmaceutical and biotech spectrum, offering a unified platform that addresses the full complexity of modern clinical trial operations — from first feasibility through final patient engagement — with a mission to turn complexity into clarity for every stakeholder involved.

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Software attributed to Proofpilot

• Clinical Experience Platform (CXP)View
• Enrollment ForecasterView
• Staff Training & Document ExchangeView
• Clinical Trial Websites & Recruitment TechnologyView
• Site & Patient Engagement ModuleView
• Sponsor Dashboard & Analytics ModuleView

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