Vastian Rounding

Vastian Rounding is a quality rounding application designed for hospitals and health systems. It supports the identification and resolution of safety hazards, helps maintain regulatory compliance, and provides documentation tools suited to accreditation requirements from The Joint Commission (TJC) and DNV. The platform is intended for clinical and quality teams conducting routine rounds across hospital departments.

The application addresses specific compliance standards, including Joint Commission requirements EC.04.01.01, EC.02.01.01, LD.04.01.05, and RC.01.01.01, as well as DNV NIAHO standards PE.1, EC.2 SR.1, QPS.8, and CMS §482.41. It supports structured rounding workflows through customizable checklists, automated scheduling, real-time data capture, and audit trail documentation.

Core Features

• Customizable rounding checklists that can be tailored to specific departmental needs or unique requirements
• Automated reminders and notifications to alert staff to upcoming rounds and outstanding tasks
• Real-time data capture allowing staff to report hazards during rounds for rapid mitigation
• Detailed rounding reports that surface trends, patterns, and areas requiring improvement
• Progress tracking for each rounding task, with visibility into status and overdue actions
• Centralized storage of all rounding information, accessible across the Vastian platform
• Comprehensive audit trails covering identified issues and corrective actions taken
• Hundreds of pre-built rounding templates available out of the box

Accountability and Safety Workflows

• Staff can report hazards in real time during rounds to enable prompt mitigation
• Facilitates communication and coordination among multidisciplinary teams to support collaborative resolution of identified issues
• Supports scheduling of follow-up rounds to verify that issues have been resolved, or escalation to a higher-priority resolution pathway
• Maintains detailed records of all rounding activities, including findings and corrective actions
• Structured checklists and automated documentation support adherence to TJC and DNV standards

Consistency and Compliance

• Automates routine tasks such as scheduling rounds, assigning tasks, and documenting findings
• Reduces variability in rounding coverage across safety and compliance areas
• Supports a continuous improvement culture through ongoing documentation and performance visibility

Resource and Cost Considerations

• Data-driven analytics support decisions about resource allocation and process improvement
• Aims to reduce adverse events and associated costs
• Reduces costs related to emergency repairs and last-minute resource procurement
• Reduces administrative burden to allow more time for direct patient care

Integrations with Other Vastian Products

• Vastian Events: Rounding data feeds into the event management process, and event management insights inform future rounding practices, creating a feedback loop
• Vastian APPIL: Enables development of action plans and performance improvement initiatives as part of a hospital's QAPI program, with monitoring of long-term effectiveness for each rounding issue identified
• Vastian Competency: Allows competency assessments or tasks to be assigned based on rounding findings, with assessment results linked back to the originating rounding event

Vastian Rounding is part of a broader suite of hospital quality solutions that includes policy and documentation management, incident and event management, accreditation survey preparedness, action planning, competency management, and analytics. The platform has supported hospital quality programs for over 29 years and has recorded more than 7 million events created within the Vastian system.