PPMS

Stratocore PPMS is a comprehensive SaaS platform designed to simplify and centralise the management of core facilities and research infrastructure. Originally developed at the Institut Pasteur and refined in collaboration with The Rockefeller University, PPMS is now trusted by over 250 organisations worldwide — including universities, research hospitals, biotech companies, and pharmaceutical firms. It provides research operations teams with full control over equipment, staff, budgets, and funding, enabling data-driven decisions, improved efficiency, and clear demonstration of scientific impact and compliance.

PPMS is browser-based, intuitive, and built to scale from small single-site facilities to complex multi-site research environments. It serves a wide range of core facility types, including genomics, proteomics, flow cytometry, light and electron microscopy, histology, metabolomics, mass spectrometry, sequencing, structural biology, NMR, bioinformatics, and more — as well as shared laboratories, CROs, and pharma and biotech companies.

Effortless Scheduling and Booking

• Conflict-free booking and queuing with real-time visibility and smart usage rules
• Priorities and restrictions to ensure fair and controlled access
• Define instrument hours and apply dynamic scenario-based pricing
• User budget code management and live status updates
• Real-time usage tracking across all reservations from a single portal

Complete Maintenance and Incident Management

• Proactive maintenance management with renewable scheduling
• Plan and coordinate internal and external interventions
• User-facing incident reporting tool with prioritisation and staff assignment
• Full audit trails and downtime reporting to minimise disruption

Comprehensive Asset Catalogue

• Searchable, structured catalogue of instruments, services, and facilities
• Search by location, technique, or asset type
• Flexible multi-level asset organisation with unlimited customisable categories
• Lifecycle, warranty, and maintenance tracking per asset
• Advanced privacy settings and role-based access controls

Powerful Reporting and Analytics

• Fully customisable reports at both per-facility and global levels
• Usage, productivity, and income metrics to support performance reviews and funding applications
• Role-based access to reports for appropriate data governance
• Full integration with tools such as Power BI for advanced visualisation
• API compatibility for reading and writing data to and from external systems

Superior Services Ordering and Tracking

• Self-service ordering portal for researchers
• Price rules defined by user profile and scenario
• Validation workflows for service requests with questionnaires to capture detailed service information
• Sample manifests for sample mapping and tracking
• Staff member assignment per service line and service phases management

Automated Billing and Invoicing

• Unlimited price and subsidy rules across users, groups, and projects
• Financial permissions configurable for PIs, groups, users, and projects
• Financial account provisioning, validation, and designated account managers
• Fully automated billing with ERP financial system integration
• Automated financial journals and PDF invoice generation

Additional Key Features

• Scientific project management and publication tracking
• User and administrator management
• Inventory management and hardware interlock
• Training management for researchers and staff
• Flexible price and subsidy rules engine
• Robust API integration capabilities

Platform Strengths and Why Organisations Choose PPMS

• Scalable architecture supporting small facilities through to large multi-site institutional deployments
• Tailored onboarding with a full implementation charter, system setup, and unlimited training
• Smart integration with existing ecosystems including SSO and ERP platforms via a robust API
• 24/7 global support, expert guidance, in-depth documentation, and access to user communities
• ISO 27001 certified, meeting institutional and industry security and compliance standards
• Transparent, all-inclusive pricing covering implementation, support, training, updates, and full feature access with no hidden costs

Stratocore PPMS is deployed as a cloud-based SaaS solution and integrates with ERP systems, SSO providers, and business intelligence tools such as Power BI. Its ISO 27001 certification and audit-ready reporting capabilities make it well suited to institutions with strict compliance and data governance requirements. Clients consistently report significant reductions in administrative burden — with many saving up to 80% of admin time — alongside improvements in invoicing accuracy, equipment utilisation, and researcher satisfaction.