LabTrack

LabTrack™ is a PC-based utilisation tracking and access control tool from Calira, part of the LabOps platform. It installs directly onto equipment-connected PCs in the lab, automatically logging real-world usage data whenever an instrument is in use and, where required, restricting access entirely unless users have a valid booking and the appropriate access rights. LabTrack™ is designed for lab managers, directors of facilities operations, and LabOps teams in R&D environments who need granular visibility into how shared equipment is being used and want to prevent unauthorised or unsafe access.

Trusted by over 1,800 labs across 53 countries, with more than 12 million bookings processed and 82,000 users on the platform, LabTrack™ forms the on-instrument data collection layer of the Calira LabOps platform, turning raw equipment activity into structured, actionable usage data.

Granular Utilisation Tracking

• Automatically logs all instrument usage in real time as soon as the connected PC detects activity, capturing data down to the exact minute.
• Provides teams and lab managers with a detailed, instrument-level view of how and when equipment is being used across the lab.
• Supports visibility into idle time, enabling teams to reduce underutilisation and maximise throughput on shared instruments.
• Usage data is structured, filterable, and exportable, making it ready for integration with ELN, AI, or BI platforms.

PC-Based Access Control

• LabTrack™ can be configured to inhibit access to an instrument unless the user already holds a confirmed booking for that session.
• Automatically enforces permissions at the point of use, preventing unauthorised or unsafe operation of sensitive equipment.
• Access rules can be set based on user roles, ensuring only personnel with the correct training and authorisation can operate specific instruments.
• Supports lab-specific constraints governing how and when users are permitted to book and access equipment.

Equipment Scheduling and Booking Enforcement

• Supports workflow-based reservations covering multiple instruments within a single booking sequence.
• Enables automatic booking sequences built around protocols and instrument availability, reducing manual scheduling effort.
• Lab-specific booking constraints can be applied to reflect local policies and operational requirements.
• Makes equipment availability clearly visible to all lab users, helping teams book shared instruments with confidence and eliminating double bookings.

LabOps Use Cases Supported

• Asset visibility: Build a structured, searchable directory of lab equipment enriched with metadata, location information, and purchase price.
• Utilisation tracking: Give teams the visibility and control needed to reduce idle time and maximise usage across shared equipment.
• Downtime prevention: Reduce unplanned downtime through visible maintenance tracking, safer access controls, and smarter user permissions.
• CapEx planning: Use clean, real-world usage data to make confident purchasing decisions — identifying what is being used, what is underused, and where reallocation is possible instead of new procurement.
• AI-ready data: Turn lab usage data into a structured foundation that is exportable and ready for integration with ELN, LIMS, AI, or BI platforms.

Setup, Integration, and Multi-Lab Support

• Initial setup can be completed in as little as a few days to a week, with Calira's team guiding customers through the process at their preferred pace.
• Integrates with a range of ELN and LIMS systems via an API, enabling seamless data synchronisation across existing workflows.
• Supports multi-lab and multi-department environments, allowing centralised management of resources, bookings, and visibility across different sites and locations.

LabTrack™ is deployed as part of the broader Calira LabOps platform, which also covers equipment management, maintenance tracking, user management, notifications, and reporting. The platform is used by organisations ranging from SMBs and shared labs to enterprise R&D teams and academic institutions, with GDPR compliance documentation available for regulated environments.