CTMS

RealTime-CTMS is the foundational solution within RealTime eClinical Solutions' eClinical platform, purpose-built to empower clinical research sites to streamline all aspects of trial execution. Designed for clinical research coordinators, site managers, and enterprise-level networks, it brings together recruitment, CRC activities, financial management, and site oversight into a single, integrated system.

Trusted by sites of all sizes — from individual research sites to large hospital networks and university systems — RealTime-CTMS delivers real-time visibility into enrollment and trial progress, scalable financial reporting, and deep integration with complementary tools including eSource and eReg for centralized oversight.

Recruitment Management

• Grow your patient database through integrations with your website, Facebook ads, SubjectWell, and additional lead sources.
• View upcoming visits, overdue visits, and pending actions, with alerts and notifications to streamline task follow-ups.
• Track patient visits seamlessly using simple data entry for visit and subject information, supported by an electronic log providing a comprehensive overview of visit statuses.
• Remarket directly from your database using a Mailchimp integration for email blasts and mass texting campaigns tailored to each new study.

Web Integration and Recruitment Tools

• Seamlessly integrate with your website to list enrolling studies, build landing pages, and manage pre-screening — all within RealTime-CTMS.
• No developers required to launch or update recruitment tools; simply point, click, and go live.
• Instant CTMS sync automatically creates subject profiles from website form submissions, eliminating manual data entry.
• Mobile-optimized recruitment funnel supports faster database growth and easy remarketing.

CRC Management

• Accelerate scheduling with automated study target dates and window calculations, text reminders, and Outlook integration.
• Improve task management with alerts and notifications for important tasks and follow-ups.
• Simplify data entry for faster visit completion, with easy access to visit and subject information.
• Access advanced reporting including study enrollment metrics, prescreening logs, visit tracking logs, and complete visibility into staff productivity.

Study Finances

• Manage contracts and budgets with study procurement milestone tracking, complete accounting for both simple and complex study budgets, and automated screen fail ratio and maximum tracking.
• Avoid missed billing opportunities through automated processes for earnings, expenses, receivables, and payables at both visit and study levels.
• Gain tailored financial insights into collection processes, study financial reconciliation, and high-level company financials using inSites, the platform's custom report builder.

Enterprise CTMS Capabilities

• Centrally manage an unlimited number of sites, studies, personnel, finances, and reporting across more than 30 countries with infinite scalability.
• Aggregate reporting across your site network with built-in BI connectivity, providing powerful enterprise-level visibility for management.
• Set up unlimited user profiles with multi-factor authentication and SAML connectivity for flexible and secure user management.
• Quick launch options provide single-click access into each site's study-specific areas, including study visit tracking, eReg/eISF, and eSource dashboards.
• View network-wide study enrollment progress with a single click and drill into site-level progress and data using study enrollment metrics.

Why RealTime-CTMS

• Real-time visibility into enrollment and trial progress across all studies and sites.
• Scalable, enterprise-grade platform with powerful financial reporting capabilities.
• A proven, feature-rich CTMS shaped by real clinical site experience.
• Integrates with the RealTime mobile app, eSource, and eReg for a fully centralized eClinical environment.

RealTime-CTMS is available with a mobile app for managing clinical research documents and tasks from smartphones or tablets, and integrates with eSource for streamlined data collection and regulatory compliance. The platform is designed to support sites seeking to reduce recruitment timelines, increase trial visit adherence, and ensure prompt, complete payment across all study financials.