Clinical Conductor CTMS

Clinical Conductor CTMS is a scalable Clinical Trial Management System developed by Advarra, designed to optimize both operational and financial efficiency for research sites, site networks, hospitals, and health systems. The platform provides a comprehensive, centralized solution for managing studies, participant data, financial workflows, and day-to-day research operations — empowering organizations of all sizes to run their clinical research programs more effectively.

Trusted by clinical research leaders across the industry, Clinical Conductor has demonstrated measurable impact, including helping sites recover significant unbilled payments through automated reconciliation capabilities that would be impractical to achieve manually. The platform is continuously enhanced based on user feedback and is widely regarded as a gold standard in clinical trial management.

Core Capabilities

• Streamlined enrollment: Patient recruitment and enrollment tools help optimize recruitment tasks, track progress in detail, and reach more participants in less time.
• Participant engagement: Add-on modules enable sites to easily reach participants, reduce no-shows, and facilitate ongoing engagement throughout the duration of a study.
• Financial management: Budgeting, billing, and reporting tools are designed specifically for clinical research sites, enabling teams to run research operations as a business with real-time financial projections.
• Advanced reporting and analytics: Comprehensive dashboards and analytics tools provide visibility into operational workflows, financial performance, and study progress — including audit-ready commentary from throughout the life of a study.
• Patient management: Staff can view complete patient lists, manage appointments, and handle stipends from a single screen, delivering significant efficiency gains across multi-site operations.
• Compliance monitoring: Real-time compliance monitoring supports regulatory adherence across all sites and study activities.

Patient Experience Add-On Modules

• CCText: The only CTMS-embedded, two-way text messaging solution designed to meet the centralized oversight needs of health systems, hospitals, site networks, and individual sites. CCText is HIPAA-compliant and scalable, opening a dedicated communication channel to keep participants connected throughout their trial journey.
• CCPay: Provides real-time payment reimbursements to secure debit cards issued and tracked directly within Clinical Conductor. CCPay includes advanced financial analytics throughout the participant payment process, simplifying reimbursements for staff while improving the patient-centric experience for participants and caregivers.

Technology Integrations

• eReg: A 21 CFR Part 11-compliant electronic regulatory and eConsent system that integrates with Clinical Conductor to save costs, improve efficiency, and ensure regulatory compliance across organizations of any size.
• eSource: A 21 CFR Part 11-compliant eSource and EDC system integrated with Clinical Conductor CTMS, enabling staff to capture and manage data, facilitate remote workflows, and eliminate duplicative data entry processes.
• Epic integration: Clinical Conductor integrates with Epic EHR, allowing research teams to connect with other platforms used throughout their organization.
• Open API: Clinical Conductor's APIs support additional integrations with third-party systems and institutional technology stacks to further streamline research operations.

Security and Compliance

• Delivered in a fully managed, next-generation cloud environment with a strong commitment to data safety and security.
• Holds ISO 27001:2013 and SOC 2 Type 2 certifications, ensuring products, services, and processes meet stringent security and compliance requirements.
• HIPAA-compliant modules support the secure handling of participant data and communications.

Clinical Conductor CTMS is part of the broader Advarra technology ecosystem, which also includes a collaborative community — the Onsemble Community — where clinical research professionals can share best practices, address industry challenges, and help shape the future of clinical research technology. The platform is suitable for individual research sites through to large health systems and site networks seeking a unified, scalable solution for clinical trial management.