Calendar & Scheduling

Datacapt Calendar & Scheduling is a cloud-native visit planning and appointment management module designed for clinical trials. It is embedded within the broader Datacapt platform and is intended for use by sites, coordinators, CROs, sponsors, and study managers who need a unified view of participant visits across single or multiple sites.

The module covers the full participant journey from first contact to final visit, connecting scheduling with recruitment, electronic data capture (EDC), and clinical trial management system (CTMS) activities. It is used across a range of trial types, including Phase I units, multi-site studies, decentralized trials, and late-phase studies tracking visit compliance and reimbursement.

Calendar and Visit Management

• Provides global and site-level calendar views across all sites, participants, and cohorts.
• Offers centralized oversight for CROs, sponsors, and study managers.
• Supports building visit schedules directly from protocol-defined time windows.
• Links planned visits to actual visits, and tracks rescheduling and missed visits.

Online Booking and Participant Access

• Allows participants to book and confirm visits online at any time, from any device, via branded and secure portals.
• Sends automated reminders by email or SMS to reduce no-shows and lower staff coordination overhead.
• Supports multilingual interfaces and timezone-aware scheduling for global trials.
• Enables flexible self-service rescheduling within protocol-defined windows, with updates propagating automatically to EDC, CTMS, and site dashboards.

Use Cases

• Phase I units managing intensive visit timelines.
• Multi-site trials requiring centralized visit visibility.
• Remote or decentralized trials offering participant self-booking.
• Late-phase studies tracking visit compliance and participant reimbursement.
• Sponsors connecting scheduling with recruitment and CTMS workflows.

Integration and Platform Connectivity

• Fully integrated with Datacapt's EDC, CTMS, and patient recruitment modules.
• Connected to the participant database and patient compensation workflows.
• Supports API and third-party integrations as part of the broader Datacapt ecosystem.
• Removes manual back-and-forth coordination by centralizing visit oversight across the platform.

Datacapt Calendar & Scheduling is described as a 100% compliant and secure solution, deployed as a cloud-native platform trusted by over 200 clients across more than 7,500 clinical trials worldwide.