PPMS

Stratocore PPMS is designed to meet the diverse operational requirements of core facilities, whether they are electron microscopy cores, genomics labs, or multi-site service centers. It provides comprehensive management of equipment, staff, users, and projects, offering real-time visibility and reducing administrative tasks to ensure consistent, high-quality service delivery across institutions.

For instrument-based cores, PPMS facilitates equipment booking, access, and maintenance. It automates scheduling, access control, usage tracking, and dynamic pricing, while also streamlining billing and integrating with ERP systems. This ensures efficient operations through features like:

• Automated equipment scheduling and real-time booking management
• Access control based on training certification and user profiles
• Maintenance scheduling and incident logging
• Dynamic pricing rules by user group, project, or usage scenario
• Fully automated billing and ERP integration
• Instrument usage dashboards and live monitoring

In service-based cores, PPMS supports expert-driven services such as sequencing and proteomics analysis with customizable request forms, validation workflows, staff assignment, and automated billing. It enhances traceability and staff effectiveness through:

• Customised service request forms with validation and questionnaires
• Automated staff assignment to service lines and projects
• Milestone tracking for multi-phase service workflows
• Pricing automation based on user profile and service scenario
• Automated quotations, approvals, and invoicing
• Reporting tools for service usage and productivity

For genomics cores, PPMS coordinates sample processing, resource bookings, and cost recovery, integrating with institutional systems for accurate reporting and billing. It offers:

• Customisable sample submission forms with validation
• Automated instrument booking with dynamic access rules
• Real-time monitoring of sample progress and instrument usage
• Fully automated billing with ERP integration
• Comprehensive usage and throughput reporting

In proteomics cores, PPMS structures and automates protein analysis workflows, providing real-time reporting and flexible billing options to enhance accountability and streamline operations. Features include:

• Multi-phase service workflows with milestone tracking
• Technician assignment and scheduling per project
• Service-specific dynamic pricing and automated billing
• Incident and maintenance tracking for instruments
• Custom reporting on service delivery and income

PPMS also supports metabolomics cores by streamlining service requests, reagent tracking, and compliance workflows, offering full traceability from request to invoicing. It includes:

• Custom service request forms with approval stages
• Inventory and reagent management with stock monitoring
• Automated billing by project or service line
• Full audit trails for sample processing
• Usage analytics and compliance reporting

For flow cytometry cores, PPMS provides real-time visibility and access control, reducing downtime and ensuring fair access to instruments through:

• Training-validated user access and booking permissions
• Real-time instrument usage tracking
• Automated incident reporting and escalation workflows
• Dynamic pricing models
• Maintenance scheduling to minimise downtime

In sequencing cores, PPMS supports high-throughput sequencing with structured projects and financial oversight, integrating with institutional systems for improved invoicing accuracy and reporting. It manages:

• Sample manifest management with submission validation
• Project lifecycle templates with milestone tracking
• Automated billing linked to project scenarios
• Financial approvals tied to user roles
• Performance reporting for throughput and efficiency

PPMS also aids vector cores in tracking production and delivery of vectors, ensuring compliance and transparency through:

• Custom request and approval workflows
• Production phase management and technician scheduling
• Stock and consumables tracking
• Delivery logging with audit trail
• Customised reporting for production throughput

For light microscopy cores, PPMS simplifies access control, usage tracking, and grant reporting, supporting:

• Training-based access control for bookings
• Real-time availability dashboards
• Automated maintenance scheduling
• Dynamic usage-based pricing
• Reporting for usage and grant compliance

In electron microscopy cores, PPMS manages project lifecycles, assigns staff, and monitors equipment status, ensuring traceability and efficiency through:

• Multi-stage project and sample tracking workflows
• Technician scheduling for projects
• Equipment uptime monitoring and alerts
• Dynamic financial management
• Custom usage and performance reporting

For histology cores, PPMS tracks samples, technician time, and reagent usage, improving communication and transparency with:

• Sample manifest upload and workflow management
• Technician time tracking
• Reagent inventory tracking
• Automated billing linked to service type
• Service phase tracking and turnaround reporting

In structural biology cores, PPMS coordinates research projects, supporting consistency and accountability through:

• Project lifecycle templates with milestone tracking
• Instrument booking management
• File uploads for documentation
• Automated billing linked to project outcomes
• Cross-facility reporting

Finally, for NMR cores, PPMS automates access, logging, and billing, ensuring instrument availability and financial control through:

• Training validation workflows
• Rule-based automated scheduling
• Real-time usage session logging
• Automated invoicing
• Equipment maintenance scheduling

In bioinformatics cores, PPMS coordinates projects and tracks analyst time and data delivery securely, offering:

• Customised project intake forms
• Time tracking by analyst or project phase
• Secure file sharing with version control
• Automated billing based on hours logged
• Reporting tools for service utilisation