Site Payments

Site Payments is a clinical trial financial management solution from Suvoda, offered as part of the Greenphire Clinical Finance suite. It is designed for sponsors, CROs, and research sites that need to automate and manage investigator grant payments across global trials. The solution addresses a common industry problem: clinical sites are frequently paid quarterly or less often, yet according to the Society for Clinical Research Sites (SCRS), 50% of sites hold three months or less of operating cash. Site Payments aims to increase payment frequency, reduce administrative effort, and give all parties greater financial visibility and control.

To date, the platform has executed over $6 billion in site payments across 80+ countries, and users report an 80% reduction in time spent handling site payment inquiries. The system supports payments in 200+ unique geographies and local currencies, and is configured to accommodate regional workflows and regulatory requirements.

Portal and User Experience

• An intuitive portal serves sponsors, CROs, and sites from a single interface, centralizing invoicing and global payment execution.
• The site portal is available in local languages and supports single sign-on access.
• A Knowledge Center provides support resources directly within the platform.
• The platform was designed with simplicity as a priority, using automation and regional workflow configurability to reduce manual effort for study teams and sites.

Payment Configuration and Automation

• The system is configured according to the executed Clinical Trial Agreement (CTA), reducing human error and supporting payment accuracy.
• Payments can be triggered from any external data source, including EDC, CTMS, ERP systems, and data warehouses.
• Flexible invoice models are supported, including system-generated invoices and site-uploaded invoices.
• Configurable approval workflows allow organizations to match internal processes.
• Multiple tax types are supported, including value added tax (VAT) requirements.
• Payments can be split across multiple payees, with both fixed and variable allocations.
• Sites can submit invoiceable items through a simple payment request workflow.
• Funding models include both just-in-time and prefunding options.
• Automated corrective actions are available within the workflow.
• Caps and limits can be customized per study or site.
• Contract amendments and support for multiple cohorts and treatment arms are included.

Global Capabilities and Therapeutic Area Coverage

• Payments are executed in 80+ countries with the ability to pay in 200+ geographies in local currency.
• The platform is designed to meet unique regional workflows and banking regulations, including localized data storage.
• The solution supports any therapeutic area, including complex and rare disease studies.

Budget-to-Payments Workflow

• Site Payments integrates with Greenphire Clinical Finance's Budgeting and Benchmarking solution, allowing sponsors to build investigator grant budgets and then execute global payments within the same platform.
• This end-to-end workflow connects budget planning directly to payment execution without switching systems.

Reporting and Financial Transparency

• The reporting suite provides real-time visibility into payment activity and spend across studies.
• Advanced analytics support more informed financial decision-making.
• Reporting covers long-term payment predictability, budget management, actual expenditure versus budgeted costs, accruals management, and cash flow forecasting.
• Sites and sponsors can view invoice receipt status and payment confirmation in real time, reducing the need for manual follow-up.

Regulatory Compliance

• The platform adheres to global banking regulations.
• Localized data storage is available to meet regional data residency requirements.
• VAT and other local tax requirements are supported.

Site Payments is deployed as part of the broader Greenphire Clinical Finance suite within the Suvoda platform, and integrates with common clinical trial data systems including EDC, CTMS, and ERP platforms. It is intended for use by sponsors and CROs managing multi-site, multi-country trials who need to reduce the financial and administrative burden on both their internal teams and the research sites they work with.