Scheduler

LabArchives Scheduler is an easy-to-use calendar and lab scheduling software designed for the management and scheduling of laboratory equipment, shared resources, and meeting rooms. It is built for research organizations and labs that need to maximize the utilization of shared assets, maintain visibility over who is using what and when, and keep operations running at peak efficiency.

With real-time availability updates and a simple click-and-drag interface, LabArchives Scheduler enables lab members to book resources quickly while giving administrators powerful tools to customize rules, manage users, and generate detailed usage reports.

Dynamic Scheduling

• Click and drag booking for fast, intuitive reservations
• Flexible layout configurations and powerful customization options
• Recurring reservations with start and end reminders
• Automatically free up time slots from no-shows
• Wait list signup when a resource is unavailable

Capacity Limits and Custom Parameters

• Set capacity limits for a maximum number of participants per reservation
• Define maximum hours or number of reservations per day, week, month, or year
• Configure buffer time between reservations to allow for set-up and tear-down
• Set minimum/maximum and lead time limits to constrain reservation durations

Resource Tracking and Value Assessment

• On-location real-time availability display
• Generate detailed usage reports to track bookings and resource use
• Track usage by individual user or group
• Analyze resource utilization for value and ROI assessment
• Uncover and recoup equipment maintenance expenses

Access Control and User Management

• Multiple roles and permissions to suit different organizational structures
• Organize users into groups and limit access accordingly
• User and group quotas to manage fair resource allocation
• Secure invitation process to control and limit access
• Customizable authentication options including Single Sign-On (SSO)
• Optional review and approval workflow for reservation requests

Integration and Compatibility

• Integration with calendar systems including Microsoft Outlook and Google Calendars
• Payment integration to enable usage-based charges
• Ability to embed schedules directly on your organization's website
• Multilingual support with nearly 40 languages and locales
• Mobile-optimized interface for managing reservations from anywhere

LabArchives Scheduler supports a range of deployment needs and organizational scales, with the ability to start for free and upgrade as teams grow. Supporting resources including on-demand webinars, quick start guides, and a dedicated knowledge base are available to help teams get up and running quickly.