Inventory

LabArchives Inventory is a highly customizable lab inventory and order management software designed for modern scientific laboratories. It streamlines sample management by providing comprehensive tools for organizing, tracking, linking, and ordering laboratory materials, helping research teams stay efficient and compliant.

The platform is built to serve labs of all sizes, from individual researchers to larger organizations, offering flexible user roles, bulk management capabilities, and seamless integration with the LabArchives Electronic Lab Notebook (ELN) ecosystem.

Inventory Organization and Tracking

• Connect inventory items directly to LabArchives ELN to improve experimental reproducibility by linking protocols and experimental data with samples, lots, and other inventory items.
• Record and view detailed information for each inventory entry, including location, description, vendor, grant code, safety sheets, expiration date, current amounts, and usage history.
• Establish hierarchical parent and child relationships between related inventory items to trace sample origins, group related materials, and document lineage across experimental workflows.
• Search, sort, and filter inventory using an intuitive interface with support for custom fields, locations, keywords, and more to find items quickly.
• Access a dedicated freezer box view to document, locate, and manage samples and aliquots with speed and precision.
• Monitor quantities and usage in real time, with automated notifications alerting users when items are running low or nearing expiration.

Lab Management and Administration

• Generate comprehensive inventory reports tracking highly used categories and materials, expiration dates, low stock levels, order request updates, and freezer box capacity.
• Manage a complete lab ordering workflow, including approving order requests, tracking request statuses, and documenting item receipt to keep labs well-stocked.
• Use bulk upload and update features to convert existing spreadsheets into inventory entries or update details for multiple items simultaneously, saving significant administrative time.
• Print labels using preferred software and scan barcodes for quick access to item details, attachments, and linked ELN entries.
• Assign user roles and permissions using default roles such as lab manager and lab member, or create custom roles tailored to specific team or organizational requirements to ensure consistency and policy compliance.

Getting Started and Support

• LabArchives Inventory is available to try for free, with pricing options that scale as teams grow.
• A library of resources is available including videos, on-demand webinars, and quick start guides to help users get up and running.
• A dedicated Help Center provides articles and FAQs covering setup, usage, and the latest product updates.

LabArchives Inventory integrates directly with the broader LabArchives platform, including the ELN, making it a cohesive solution for labs seeking to connect their data management and inventory workflows in a single, compliant environment.