InspectionProof

InspectionProof is an inspection preparedness and accreditation readiness solution developed by MediaLab by Vastian. It is designed for clinical and diagnostic laboratories that need to manage checklists, document compliance evidence, and demonstrate readiness to accrediting and regulatory agencies. The platform supports virtual, hybrid, self-directed, and on-site inspections, and is used by approximately 3,000 organizations.

InspectionProof supports compliance with requirements including CAP (GEN.23584), CLIA 42 CFR 493.1773, and standards from COLA, AABB, TJC, ISO, ASHI, and other major laboratory accrediting bodies. Checklists from these organizations can be uploaded in Excel or CSV format, and the platform syncs previous checklist items with the latest revisions to keep documentation current.

Collaboration and Delegation

• Assign checklist items to specific team members and require them to provide evidence of compliance for each item.
• Automate reminders to ensure evidence is documented before inspections take place.
• Sync evidence links from previous checklists to current versions, reducing repeated work across inspection cycles.

Readiness Monitoring

• Track inspection preparation progress through real-time dashboards and reports.
• Use an automated status system to identify the state of each checklist item, including complete, being edited, rejected, approved, and not started.
• Quickly identify checklist items or evidence that require action before an inspection.

Access Control and Permissions

• Grant inspectors view-only access to facilitate remote and on-site checklist evidence evaluations.
• Define roles and permissions to give team members access to specific inspection events.
• Secure past inspection events or make them viewable to selected groups for reference to historical data.

Core Features and Functionality

• Centralized storage of inspection checklists, responses, and supporting documentation in a single location.
• Broad compatibility with Excel and CSV checklists from CAP, COLA, AABB, TJC, ISO, ASHI, and additional accrediting organizations.
• Digitized and standardized checklists and responses to streamline future inspection cycles.
• Guided inspector walkthroughs through checklists, responses, and attached evidence.
• Cloud-based secure storage for audit responses, checklists, and evidence files.
• Support for creating audit-ready presentations with quick access to required documentation.

Integration with Document Control

• Links evidence stored in the Document Control module directly to InspectionProof checklist items.
• Automatically syncs changes made in Document Control to ensure evidence attached to checklist items remains current.

Reported Outcomes

• More than 30,000 inspection events have been created on the platform.
• Over 60,000 deficiencies have been corrected using the system.
• Users have reported reductions in inspection duration, with one organization noting inspections decreased from two full days to six to eight hours.
• Organizations have shifted from periodic evidence gathering to continuous, ongoing documentation as new checklists are released.

InspectionProof is part of the broader MediaLab by Vastian suite of laboratory compliance solutions, which also includes Policy and Documentation Management, Personnel Documentation Management, Competency Management, Incident and Event Management, and other modules. The platform is cloud-based and is positioned to support a paperless, audit-ready workflow across multi-site health systems, hospital laboratories, and other regulated laboratory environments.