EMA

The Expense Monitoring & Auditing Solution (EMA) is an AI-enhanced platform designed for compliance teams in life sciences and other regulated industries that manage healthcare professional (HCP) engagement expenses. It addresses the common limitation of manual audit processes, which typically cover only around 20% of expense reports, by automating audit coverage to reach 100% of expense reports within minutes.

EMA combines automation with advanced anomaly detection to identify violations, suspicious spending, and deviations from established guidelines. The solution is intended to reduce compliance risk, improve operational efficiency, and provide full financial oversight across all company expenses.

AI-Enhanced Capabilities

• Reduced Compliance Risk: Automated compliance checks verify adherence to global regulations and internal company policies.
• Complete Audit Coverage: Reviews 100% of expense reports to uncover anomalies and expenses that deviate from established guidelines, rather than a sampled subset.
• AI-Driven Risk Monitoring: Continuously assesses expense data to identify anomalies, fraud, compliance gaps, and spending deviations.
• Stronger Risk Management: Proactively identifies discrepancies and risks across all expense reports to support more robust risk management practices.
• Compliant Engagements: Provides real-time monitoring and visibility into all company expenses to maintain financial integrity and full oversight.
• Integration Support: Connects with SAP Concur and other travel and expense (T&E) systems to enable smooth data flow and eliminate manual data entry errors.

Expense Monitoring and Auditing Process Flow

1. Identify Data Sources: Integrate expense data from SAP Concur and other T&E systems into the platform.
2. Define Business Rules / Audit Rules: Establish audit rules based on company policies and global standards, and automate compliance checks to ensure alignment with those policies.
3. Perform the Audit: Review 100% of expense reports to identify anomalies and deviations, using AI-driven risk assessments to uncover fraud and inconsistencies.
4. Analyze Audit Results: Classify expense reports as Pass or Fail based on defined audit criteria, and generate actionable insights on discrepancies or non-compliant entries.
5. Remediate: Reject reports where violations or discrepancies are detected, and flag reports for further investigation to ensure transparency and compliance.
6. Analytical Reports: Generate detailed reports for senior management covering audit performance, risk trends, and areas for improvement.

EMA integrates with SAP Concur and other T&E platforms, supporting organizations that require scalable, automated audit coverage aligned with both internal policies and global industry standards.