Digital Archive and Preservation Solution

Arkivum's Digital Archive and Preservation Solution is designed for organisations with long-term data retention and archiving requirements, typically those needing to retain data for a minimum of 10 years or indefinitely. The solution is built to ensure that digital content remains searchable, accessible, and usable over time, aligning with industry best practice frameworks including ALCOA++ and FAIR. It is positioned as a purpose-built alternative to general file-sharing platforms such as SharePoint or Dropbox, which lack dedicated digital preservation functionality.

Arkivum holds ISO 9001 and ISO 27001 certifications and adheres to Quality Management processes. The solution is managed through an online browser-based dashboard compatible with modern browsers including Google Chrome and Microsoft Edge. Pricing is determined on a per-customer basis according to individual requirements.

Core Capabilities

• Safeguarding: Mitigates the risk of data corruption and loss through automated processes aligned with industry best practices.
• Preservation: Guarantees the long-term legibility of data, ensuring it remains usable for as long as required.
• Search: Provides search tools to locate files within the archive.
• Access: Supports online management and instant access to archived data.
• Regulatory readiness: Keeps data in a state suitable for inspection and regulatory review.
• Migration Service: Offers an optional end-to-end validated data migration service requiring minimal customer input.

Data Ingestion Options

• Drag and drop upload directly into the system.
• Upload from a cloud location.
• Direct integration with Office 365, including SharePoint and OneDrive, preserving the original folder structure.
• Integration with other third-party systems via an open API, with documentation provided for self-managed or third-party-assisted integration.
• Optional managed data migration service for customers requiring additional support.

Onboarding and Training

• Arkivum works within customer timelines to complete onboarding, covering system setup and staff training.
• New customers receive a series of training sessions covering how to upload and ingest data into the archive.
• Extensive online user guides and training videos are provided.

Updates and Releases

• Two major updates are released per year, provided to all customers at no additional charge.
• Minor updates and fixes are released in addition to major versions.
• For life sciences customers, full validation packs and documentation are provided for each release.

Frequently Asked Questions — Additional Detail

• Arkivum does not currently support the digitisation of paper records, though partner organisations can be referred for this requirement.
• The solution does not currently use AI technology; automation is used instead to support safeguarding and preservation workflows. Arkivum states it will monitor industry trends for potential future AI integration.
• Digitisation of paper records is not supported natively, but Arkivum can refer customers to partner organisations for this service.

The Arkivum solution is delivered as a cloud-based, browser-accessible platform. It is particularly relevant to life sciences organisations given its alignment with ALCOA++ principles and the availability of validation documentation for each software release. Integration with external systems is supported through an open API, and an optional data migration service is available for organisations transitioning existing data into the archive.