Auxilius

Auxilius is an R&D finance and accounting platform built for biopharma companies. It covers clinical trial budgets, forecasts, and accruals within a single integrated environment, replacing manual, spreadsheet-based processes with automated workflows. The platform is trusted by over 90 biopharma organizations, ranging from emerging biotechs to top-20 pharma companies, and has been tested and validated by all four of the major audit firms.

Auxilius provides five core functional areas: Clinical and CMC Accruals, Investigator Spend Intelligence, Investigator Payments Reconciliation, Close Automation, and Dynamic Forecasting. Each module is designed to address a specific pain point in the R&D financial close and planning cycle.

Clinical and CMC Accruals

• One-click multi-source data ingestion combining real-time clinical data, invoices, vendor estimates, and team input
• Side-by-side expense source comparison to inform accurate period-end expense estimates
• Change order and protocol amendment management
• Single source of truth for R&D expense estimates, replacing manual workbook entry and QA

Investigator Spend Intelligence

• EDC data ingestion and mapping to site contracts
• Translation of coded patient visits and patient invoice-able procedures into contracted costs
• Use of predicted visits in place of lagging EDC data
• Streamlined collaboration between finance and clinical operations teams

Investigator Payments Reconciliation

• Outsourced service model for site payment validation
• Mapping of CRO payments, site contracts, and EDC data
• Automated reconciliation with a match rate of up to 90%
• Quarterly analyses and quality assurance performed by clinical data experts

Close Automation

• Compliant close workflows and close checklist to organize the financial close process
• Journal entry export mapping to the general ledger
• Exportable audit package and audit log
• Feature-level permissioning and journal entry traceability and reproducibility
• Built-in processes and controls designed to mitigate audit risk and support SOX compliance

Dynamic Forecasting

• Forecasting methodology configurable at the vendor or activity level
• Dynamic drivers including timeline milestones, patient curves, and site curves
• Study- and vendor-level budget versus actuals and variance analysis
• Change order management and processing to keep study budgets current as protocols and timelines shift

Compliance and Security

• SOC1 and SOC2 compliant
• Exportable audit history and records of change
• User-based permissioning and configurable approval flows
• Third-party data corroboration and standardized processes and controls
• Single sign-on, single-tenant environment, and encrypted data storage
• Supports 404a and 404b filers

Customer Support and Operations

• Dedicated support from a 20-person operations team including CPAs, finance professionals, and former auditors
• Designated technical accounting lead assigned to each customer
• Clinical data and business analysts supporting data mapping, ingestion, and QA
• Ongoing auditor engagement and support
• Unlimited help desk support and access to a training library with over 90 user guides

Auxilius integrates with existing clinical, financial, and accounting tools rather than replacing them, providing a consolidated workflow and a single source of truth across systems. The platform is designed to interface with tools already in use at biopharma organizations, eliminating the manual, Excel-based processes that typically sit between those systems.