Qualis DMS

Qualis DMS provides an integrated, enterprise-class digital solution for compliant document management, catering to the needs of regulated environments. As a centralized repository, it ensures secure storage, access, and control over electronic documents, facilitating efficient sharing and collaboration across local and global enterprises. Automated version control and approval processes are maintained throughout a document's lifecycle.

The platform is equipped with a configurable workflow engine to handle complex workflows specific to various document categories, enabling multiple users to collaborate on documents simultaneously. It also offers the capability to merge contributions into a single document for streamlined review and approval through sequential workflows.

Qualis DMS features an electronic audit trail for comprehensive historical documentation, allowing authorized users to view an action's details, including action type, responsible party, and timestamps. It supports regulatory compliance with industry standards, ensuring protection in legal contexts with verified records of document activity.

To enhance productivity, Qualis DMS ensures that all users have access to the most recent document versions while storing past versions along with metadata, enabling snapshots in time and full document history retrieval.

Specifically designed for regulated environments, it facilitates workflow management with role-based privileges and e-signature support, accommodating diverse workflows for each document type. Key features include:

• Role-based controlled access and user privileges
• Comprehensive version control with audit trails for traceability
• Advanced search capabilities for quick document retrieval

The platform secures digital assets and enhances regulatory compliance with robust security measures, such as configurable password policies and compliance with electronic records and e-signature requirements.

Qualis DMS also automates form filling, issuance, and printing, adhering to cGMP data integrity guidelines, providing centralized electronic records, and managing controlled printing.

The system supports rapid document release, on-demand publishing, and controlled distribution, ensuring output aligns with the correct document version.

Switching to Qualis DMS offers numerous benefits:

• Reduction in paper dependency through digital standardization
• Lower compliance costs via controlled access and automated document handling
• Error-free operations due to workflow automation
• Enhanced collaboration from centralized document storage