Store

Store is an end-to-end sample management software developed by Scigilian, designed to support the entire lifecycle of laboratory samples — from initial reception through inventory picking, assay-ready plate creation, and final dispatch. It is purpose-built for sample management teams struggling with overconsumption, mishandling, unclear sample status, and excessive time spent tracking down information across emails, spreadsheets, and disparate documents.

Store is the right solution for teams that have experienced unnecessary sample resends, incorrect forms or concentrations being dispatched, accidental picking of wrong tubes, or wasted time answering questions such as what has been tested, who has what quantity, and what is contained in a given set of containers. By consolidating all of this information into a single accessible system, Store frees sample management teams to focus on critical tasks rather than acting as information sleuths.

Core Capabilities

• Request Custom Plates: Allows clients to request samples titrated in user-defined layouts, specifying per-sample initial concentrations and dilution factors, going beyond simple individual sample delivery.
• Accurate Inventory Tracking: Automatically updates source container amounts based on how much was dispensed — either the expected or actual volume — preventing inaccurate inventory from delaying research.
• Intelligent Sourcing: Minimises waste and contamination by selecting the most appropriate containers based on configurable strategies, including closest concentration, freshest or oldest, least or most touched, and least or most amount remaining.
• Automated Sample Stores: Directly communicates with automated storage systems to order the correct containers without requiring manual barcode mapping or manual generation of pick list data files.
• Automated Plate Creation: Generates liquid handler worklist files or integrates directly with automation platforms such as HighRes® Cellario™ to fully automate assay-ready plate creation, eliminating tedious pipetting and error-prone manual integrations.
• Accessible Inventory via API: Provides a secure API to remove bottlenecks, enable machine learning analysis incorporating inventory data, and integrate assay analysis systems directly with inventory.

Tracking and Information Retrieval Features

• Request Status Tracking: Each request is assigned a tracking ID or ticket, allowing users to independently check the status of their request. Store tracks every change to a request and its individual samples and can automatically notify users, reducing the burden on the sample management team.
• Advanced Inventory Search: Provides powerful search capabilities for both the sample management team and requesters, with access controls governing who can view each collection within the inventory.
• Container Content Lookup: Scanning a container barcode — whether a current inventory item or a previously dispatched delivery container — provides a detailed description of its contents.
• Full Sample Lineage: Scanning a container barcode also surfaces the complete lineage and ancestry of the source of each well, enabling contamination tracing back to the original source.
• Mixture Composition Details: For tubes or plate wells containing mixtures or compressed pools, Store records the individual sample identifiers, concentrations, and volumes used, along with the lineage of each component sample.
• Queues and Scheduling: Built-in queue management and scheduling capabilities help teams prioritise and manage requests, preventing assay delays caused by requests falling through the cracks.

Request Processing and Workflow Support

• Enables scientists to directly request individual powder samples, aliquots, or complex assay-ready titration plates with or without controls, standards, and reference compounds.
• Informs requesters upfront whether a request can be fulfilled and keeps them notified of status changes throughout the process.
• Steps the sample management team through any required manual actions while keeping them informed of tasks occurring on automation platforms.

Flexibility, Automation Integration, and Sample Protection

• Flexible Configuration: Container types, plate layouts, input and output file formats, locations, and other settings can be modified directly through the user interface — no IT specialists or programmers required.
• Scalable Automation Integration: Store can communicate directly with automated storage units, liquid handlers, and automation platforms, or operate via data file import and export, giving teams control over the level of integration tightness.
• Sample Protection and Reporting: Automatically tracks all handling and changes to samples from reception through solubilisation to dispatch. Reporting features support identification and removal of old, expired, or frequently used samples, location of low-volume samples, and tracing of contamination sources.

Store is offered by Scigilian and is designed to adapt to new methods and process changes without requiring complex IT involvement. Teams interested in seeing how Store can transform their sample management workflows can request a demo directly through Scigilian.