Registry

Dacima Registry is a web-based patient registry and administrative database software developed by Dacima Software. It is designed for clinical researchers, registry managers, and healthcare organizations that need to build and manage data collection databases without requiring computer programming or database design expertise. The platform supports both single-centre and large multi-centre research studies, including clinical trials and cohort studies.

The software is part of the Dacima Clinical Suite, a modular system that covers database creation, user access management, and data collection and management within a single application. It supports offline data entry, multilingual interfaces, and integrates data validation, query management, and reporting tools.

Core Capabilities

• Design of sophisticated form layouts, including tabular displays, panels, and subforms embedded within main forms to replicate paper questionnaires or Case Report Forms.
• Simple and complex edit checking, conditional logic for skip patterns (enable/disable, visible/hidden, and color dependencies), and dynamic form activation and deactivation based on entered data values.
• Data importation from external sources and data export features.
• Image-based data entry, allowing zones or regions on images to be defined as data entry fields.
• Eligibility and inclusion checks, multi-step inclusion options for screening and randomizing subjects at different time points, and withdrawal status tracking.
• Automatic MedDRA coding.
• Workflow and versioning support, enabling project modifications even while data collection is active.
• Visit Scheduler that automatically schedules patient visits, generates reminders, and creates to-do lists to support project management.

Data Quality and Validation

• Real-time data validation and quality control, including validation checks, skip patterns, and formulas within and across forms.
• Data clarification (query) management and reporting features for identifying and resolving data issues.
• Complete audit trail that tracks all changes to data and maintains data history.
• Metadata dictionary with an automatically generated data dictionary report describing all data entry fields in a study.

Reporting and Data Output

• Built-in standard reports for clinical research.
• Query builder for extracting specific data and generating custom report outputs without programming.
• SAS code generator that automatically writes SAS import code, Proc format, and label code.

System and Access Features

• Accessible through any web browser, independent of operating system.
• Technology infrastructure based on Microsoft .NET, HTML, and Java, described as customizable.
• Scalable web-based architecture suitable for small single-centre or large multi-centre studies.
• Offline options allow generation of a client application from the web database for installation on PCs, supporting data entry in areas with limited or unreliable internet connectivity.
• Password-protected access to individual user-created databases.
• User access and permissions management built into the modular design.
• Form library enabling re-use of forms across different studies or projects.
• Multilingual support for English, French, Spanish, and Chinese, with the ability to add other languages.

Dacima Registry is developed by Dacima Software Inc., which is part of the EvidentIQ Group. The platform supports rapid project development and deployment, and is positioned for organizations seeking to manage multiple projects or studies from a single application.