Budgeting

Trialytix Budgeting is a clinical trial budget calculation platform designed for contract research organizations (CROs), service providers, and sponsors. It replaces spreadsheet-based workflows with algorithm-driven, unit-based calculations that account for study-specific parameters such as patient numbers, site numbers, and study phase timelines. The platform covers the full budgeting lifecycle, from initial ballpark estimates through to formal proposals and amendments.

The tool is targeted at life science companies that need to produce accurate, data-backed budgets quickly, respond to protocol changes with minimal rework, and maintain financial control across running trials. An ROI calculator is available to estimate potential time and cost savings.

Core Calculation Capabilities

• Algorithm-powered, unit-based budget calculation driven by study-specific parameters including patient counts, site numbers, and phase timelines
• Automated calculation tailored to the scope and complexity of individual clinical trials
• Ability to create ballpark estimates in minutes and complete full budget proposals in under one hour
• Centralized management of study services covering both internal tasks and external cost sources

Proposal and Amendment Workflows

• Simulation of multiple budget scenarios to explore the financial impact of protocol changes or study amendments without restarting the calculation
• Amendment cost calculation based on changing study conditions, aimed at reducing the frequency of amendments — relevant given that 57% of clinical trial projects require amendment calculations
• Generation of RFP-ready proposals aligned with client requirements
• Faster response to change orders through scenario comparison tools

Features for CROs and Service Providers

• Build budgets that reflect a full service portfolio including pass-through costs
• Develop professional, data-backed proposals suitable for RFP submissions
• Faster budgeting cycles and reduced amendment frequency

Features for Sponsors

• Align financial planning with funding sources and expected study costs
• Calculate internal resources and external costs, including subcontractor fees and patient costs
• Produce reliable long-term cost estimates to support sourcing decisions
• Improved planning reliability and vendor relationship management

Scenario Modeling and Study Controlling

• Dynamic scenario modeling allows parameter adjustments to instantly simulate the financial impact of protocol changes
• Integration with the Trialytix study controlling suite provides access to real-time performance data from running trials
• Predictive analytics available through the connected platform to support forward-looking budget planning
• Continuous tracking of profitability, resource usage, and study costs against live trial data

Trialytix Budgeting integrates with the broader Trialytix study and financial ecosystem, connecting budget data to study controlling functions. A free Excel-based clinical trial budget template is also available for download for teams not yet using the platform.