Accounting

Trialytix Accounting is a financial management module designed for clinical trial projects. It provides visibility into all incoming and outgoing invoices, tracks cash flows in real time, and supports budget control across study portfolios. The tool is aimed at clinical operations and finance teams that need to monitor liquidity, manage vendor costs, and maintain financial oversight throughout the lifecycle of a clinical trial.

The module covers the full range of financial activity in a clinical study, from tracking presumed and booked payments to forecasting how future invoices will affect the overall budget. It supports multiple billing models and links payments to study milestones, giving teams a structured view of financial commitments and obligations.

Cash Flow and Liquidity Management

• Tracks both presumed and booked payments to provide a real-time, end-to-end view of liquidity across all study projects.
• Visualises how incoming and outgoing invoices affect the clinical trial budget, supporting proactive planning rather than reactive corrections.
• Uses real-time and historical data to forecast future cash flow and inform financial decision-making.

Invoice Oversight and Status Tracking

• Monitors invoice status, including partial payments, overdue invoices, and canceled payments.
• Provides automated oversight to streamline invoice workflows and improve financial reliability.
• Maintains financial transparency by tracking the full state of each invoice throughout its lifecycle.

Billing Procedures and Payment Models

• Supports multiple billing approaches, including payment schedules, unit-based payments, and time-and-material billing.
• Links payments to study milestones, aligning billing with project progress and defined success metrics.
• Tracks upcoming payments to help teams understand their impact on the overall budget and maintain financial stability.

External and Pass-Through Cost Control

• Analyses planned versus billed costs for outsourced activities to identify discrepancies.
• Manages pass-through invoicing from external vendors with clear oversight to prevent budget overruns.
• Provides dedicated tracking for external vendor charges as a distinct cost category within the study budget.

Trialytix Accounting is part of the broader Trialytix clinical trial budget software platform. A free demo is available for teams looking to evaluate how the tool can support financial management across their clinical study projects.